At our school education is more than academic excellence. It is the foundation for a successful and meaningful life. We take pride in our progressive approach to education where every child is encouraged to think independently, discover their potential and grow into a confident capable and principled individual.

Alongside academic excellence we place strong emphasis on character building and human values. We aim to nurture responsible compassionate confident and forward thinking individuals who are prepared to succeed in life and make a meaningful contribution to society.

Choosing the right school is an important decision. We invite you to experience the difference that sets us apart through excellence values innovation and a genuine commitment to every child's future.

Give your child an education that inspires growth, builds character and prepares them for a brighter tomorrow. Choose excellence. Choose growth. Choose a future without limits.

Rules and Regulations

• 1. Code Of Conduct


Student Code of Conduct

1.1 Student Responsibilities

1.1.1
Springtide School expects every student to cooperate fully in implementing and following this **Code of Conduct**. Students are required to observe the school's rules, regulations, and disciplinary procedures during school hours, while participating in school activities, and during any event organized, supervised, or represented by the school.

1.1.2
The Springtide School uniform represents unity, equality, discipline, and pride in belonging to the institution. It encourages students to develop personal responsibility, maintain a smart appearance, and respect school identity. Students are expected to wear the complete prescribed uniform neatly and regularly according to the school's Uniform and Dress Code Policy.

1.1.3
Springtide School is committed to developing well-rounded individuals equipped with knowledge, skills, confidence, values, and essential life etiquettes. Students are expected to demonstrate honesty, humility, respect, kindness, and responsibility towards teachers, staff members, fellow students, visitors, and the wider community.

Any behaviour that negatively affects the learning environment, including aggression, harassment, bullying, theft, cheating, dishonesty, vandalism, abusive language, discrimination, or involvement in harmful or unlawful activities, shall not be tolerated.

1.1.4
Springtide School follows a **zero-tolerance policy towards bullying** in all forms, including physical, verbal, emotional, social, and digital (cyber) bullying. Any student found involved in bullying, intimidation, harassment, or threatening behaviour will face appropriate disciplinary action according to the severity of the incident. Serious cases may result in suspension or withdrawal of admission in accordance with school policy.

1.1.5
Students are expected to take pride in their academic work, complete assignments and projects within given deadlines, and actively participate in classroom learning. The school regularly monitors students' academic progress, attendance, and behaviour. Parents will be informed whenever concerns arise, and appropriate support and corrective measures will be taken in collaboration with parents.

1.1.6
Students are issued school identification cards for identification, attendance, library services, examinations, and other school-related purposes. Students must carry their ID cards whenever required by school policy. Parents are responsible for ensuring that their child brings the ID card regularly and takes proper care of it.

1.17
Springtide School encourages students to participate actively in academic competitions, sports, clubs, STEM activities, leadership opportunities, community service, and other co-curricular and extracurricular programs. These activities are considered an important part of students' intellectual, social, emotional, and physical development.

1.1.8
Springtide School maintains high standards of academic integrity. Any form of dishonesty, misrepresentation, cheating, plagiarism, use of unauthorized material during examinations or assessments, submission of false information, or forging signatures of parents or teachers shall be treated as a serious offence. Appropriate disciplinary action will be taken by the School Management after due consideration.

1.1.9
The School Management reserves the right to take appropriate disciplinary action, including suspension or withdrawal of admission, in cases involving serious misconduct, repeated violation of school rules, persistent indiscipline, unacceptable attendance, academic dishonesty, or involvement in activities that are harmful to the school's values and community.

1.1.10
Students are responsible for taking care of school property, including classrooms, furniture, lockers, laboratory equipment, library resources, digital devices, and other facilities provided by the school. Any loss or damage caused intentionally or through negligence may require appropriate compensation and disciplinary action.


1.2 Prohibited Items

To ensure a safe, respectful, and focused learning environment, students are strictly prohibited from bringing the following items to the school premises:

1.2.1
Weapons or dangerous objects, including firearms, knives, sharp objects, explosives, or harmful sprays.

1.2.2
Material containing hate speech, discriminatory content, violence, extremism, or any offensive or inappropriate content.

1.2.3
Pornographic, obscene, or age-inappropriate books, images, videos, or digital material.

1.2.4
Lighters, matches, fireworks, laser devices, vaping products, cigarettes, tobacco products, or any substance that may endanger health and safety.

1.2.5
Alcohol, illegal drugs, intoxicating substances, or any prohibited material under applicable laws of Pakistan.

1.2.6
Mobile phones, smart devices, gaming devices, or other electronic gadgets unless specifically permitted by the School Management or required for supervised educational purposes.

Any prohibited item found in a student's possession may be confiscated and appropriate disciplinary action may be taken.


1.3 Personal Belongings

1.3.1
Students should bring only necessary items required for learning and school activities. Springtide School does not accept responsibility for the loss, theft, or damage of personal belongings brought to school.

1.3.2
Mobile phones, cameras, smart watches, and other electronic gadgets are not allowed on campus unless prior written permission has been granted by the School Management for educational or exceptional purposes. Any unauthorized device may be confiscated and returned according to school policy.

1.3.3
Students are responsible for safeguarding their personal belongings, including books, stationery, school bags, uniforms, ID cards, and other items.

1.3.4
All lost and found items will be deposited at the designated Lost and Found facility of the respective section. Students and parents are encouraged to clearly label personal belongings with the student's name and class to ensure easy identification and recovery.

1.3.5
Students are discouraged from bringing valuable items, expensive accessories, or unnecessary cash to school. The school will not be responsible for any loss or damage of such items.


• Parental Conduct



Parent Partnership Policy and Responsibilities

2.1

Parents are valued partners in the educational journey of their children. Springtide School strongly encourages parents to support and motivate their children by appreciating their achievements, showing interest in their academic progress, and taking an active interest in school activities. Parents are expected to cooperate with the school by ensuring that students have all necessary learning materials, including books, stationery, uniforms, costumes, and other resources required for academic, co-curricular, and extracurricular activities.

2.2

Parents should demonstrate to their children that parents and teachers are partners working together for the academic success, character development, wellbeing, and overall growth of students. A positive relationship between home and school plays a vital role in achieving the best outcomes for every child.

2.3

Parents are expected to uphold the dignity, integrity, and reputation of Springtide School. They must respect teachers, administrative staff, and all members of the school community. Parents should avoid any action, communication, or behaviour that may compromise the safety, discipline, confidentiality, or positive image of the institution, its students, or its employees.

2.4

Springtide School believes in fairness, transparency, and merit-based decisions. Any attempt by a parent or guardian to influence school matters through bribery, threats, manipulation, unfair pressure, or unlawful means shall be considered a serious violation of school policy. The School Management reserves the right to take appropriate action, which may include withdrawal of admission, cancellation of privileges, non-refund of applicable security deposit, and/or initiation of legal proceedings where required under applicable laws.

2.5

Parents are expected to communicate concerns respectfully and through appropriate school channels. Any person found involved in spreading false information, making defamatory statements, insulting, threatening, or deliberately damaging the reputation of Springtide School, its management, teachers, staff, or students through social media, digital platforms, or any other forum may face appropriate action, including restriction from school activities and privileges.

2.6

Springtide School actively manages its official communication channels and digital presence to ensure a safe, respectful, and constructive environment. The school reserves the right to restrict or remove access to official social media groups, digital platforms, or communication channels for individuals who engage in abusive, disrespectful, threatening, misleading, or inappropriate behaviour towards the school, management, faculty, staff, or students.

2.7

Parents are requested not to send payments for academic projects, competitions, field trips, co-curricular activities, or any other school-related purpose unless an official notification, circular, or communication has been issued by the Principal, School Administration, or an authorised representative of Springtide School.

2.8

Springtide School welcomes parents who wish to contribute positively to the school community. Parents may volunteer in approved activities such as educational events, field trips, reading programs, career counselling sessions, community service initiatives, safety awareness programs, and other school activities.

Parents interested in volunteering may express their willingness through the school administration. Selection and involvement of parent volunteers shall remain at the discretion of the School Management according to school requirements, suitability, and safeguarding considerations.



2.9 Class Parent Coordinators (CPCs)

Springtide School may appoint **Class Parent Coordinators (CPCs)** to strengthen communication, cooperation, and partnership between parents and the school community. CPCs shall serve for a defined tenure according to school guidelines and may be selected or nominated through a process determined by the School Management.

The responsibilities of CPCs include:

* Managing class communication groups responsibly and ensuring that WhatsApp or other digital communication platforms remain respectful, constructive, and limited to school-related matters.
* Maintaining a polite and positive communication environment among parents.
* Sharing common class-related concerns with the relevant Section Head or school representative. Individual student matters must always be discussed privately through appropriate channels.
* Respecting reasonable communication timings and avoiding unnecessary communication outside official school hours.
* Encouraging parents to participate positively in school activities such as educational events, reading programs, field trips, community initiatives, and other approved activities.
* Supporting the school in maintaining a strong partnership between parents, teachers, and students.

The School Management reserves the right to withdraw the CPC role in case of misuse of position, breach of confidentiality, failure to perform assigned responsibilities, violation of school policies, or any action inconsistent with the values and interests of Springtide School.


• School Timings



School Timings and Punctuality Policy

Academic Session

The new academic session at **Springtide School** begins immediately after the completion of summer vacations, according to the academic calendar announced by the School Management.

School timings for **Pre-Primary, Primary, Prep, Secondary, Matric, and Cambridge (O Level) classes** are communicated to parents before the beginning of each academic session.

3.1 School Timings

| Classes| | Monday – Thursday| | Friday|
| ---------------------------------------| |---------------------------------- | |--------------------------------- |
| Pre-Nursery| | As per session timetable | | As per session timetable |
| Nursery| | As per session timetable | |As per session timetable |
| Kindergarten| | As per session timetable | |As per session timetable |
| Grades 1–5| | As per session timetable | |As per session timetable |
| Grades 6–8| | As per session timetable | |As per session timetable |
| Matric & Cambridge (O Level)| | As per session timetable | |As per session timetable |


*(The detailed class-wise timetable is issued by the school administration at the beginning of each academic session and may be revised according to academic requirements, weather conditions, government notifications, or other circumstances.)*

### Arrival and Departure

* Students are expected to arrive at school on time according to their assigned reporting schedule.
* Parents must ensure that students reach school before the designated reporting time.
* Students arriving after the prescribed reporting time may be marked late.
* Repeated late arrival may result in counselling and appropriate disciplinary measures in consultation with parents.
* The school gate closing time and late arrival procedures shall be communicated to parents at the beginning of each academic session.

### Ramadan Timings

During the holy month of Ramadan, school timings may be adjusted according to government notifications, weather conditions, and academic requirements. Revised timings will be communicated to parents through official school channels.

---

## 3.2 Punctuality Policy

Punctuality is an essential part of discipline, responsibility, and successful learning. Students are expected to attend school regularly and arrive on time.

Parents are responsible for ensuring that their children:

* arrive before the official start of the school day;
* attend all scheduled classes and activities;
* are collected promptly after school dismissal.

Repeated late arrivals may affect a student's attendance record and may lead to appropriate corrective action by the school.

---

## 3.3 Communication of Changes

Any temporary or permanent change in school timings, holidays, or academic schedules will be communicated to parents through official school communication channels, including circulars, parent portals, SMS/WhatsApp notifications, email, website updates, or other approved platforms.

Parents are advised to rely only on official Springtide School communication for schedule-related information.

---

## 3.4 Student Pick-Up Responsibility

Parents and guardians are responsible for ensuring timely pick-up of their children at the end of the school day.

In case of delay or any change in pick-up arrangements, parents must inform the school administration in advance. The safety and security of students remain a shared responsibility between the school and parents.


• . Uniform & Notebooks

# Springtide School

## Uniform and Dress Code Policy

### 4.1 Purpose of Uniform

The Springtide School uniform represents discipline, equality, identity, and pride in belonging to the institution. A neat and complete uniform helps students develop a sense of responsibility, professionalism, and respect for the school environment.

Students are expected to wear the prescribed uniform according to their section and designated days.

---

## 4.1.1 Pre-Nursery

Students of Pre-Nursery may follow the dress guidelines communicated by the school according to age-appropriate comfort and activity requirements.

---

## 4.1.2 Nursery to Kindergarten

Students from Nursery to Kindergarten shall wear the prescribed **Springtide Early Years uniform** as communicated by the school administration, including appropriate footwear and accessories suitable for young learners.

---

## 4.1.3 Grades 1–5

Students of Grades 1–5 shall wear the prescribed **Primary Section uniform** according to the school uniform guidelines issued at the beginning of each academic session.

---

## 4.1.4 Grades 6–8, Matric and Cambridge Sections

Students of Prep, Secondary, Matric, and Cambridge sections shall wear the prescribed **Springtide School uniform** according to the approved design and guidelines issued by the school.

---

## 4.1.5 Physical Education (PE) Uniform

Students must wear the designated PE/sports uniform on physical education days and for sports activities.

The PE uniform may include:

* House colour T-shirt (according to assigned House)
* Track pants/appropriate sports trousers
* Sports shoes as prescribed by the school

Students must bring or wear the required sports uniform according to the instructions of their respective section.

---

## 4.1.6 Proper Uniform Requirements

Wearing a complete and clean school uniform is mandatory. Students who repeatedly fail to follow the uniform policy may receive a warning, counselling, and appropriate corrective action in consultation with parents.

---

## 4.1.7 Personal Grooming and Appearance

Students are expected to maintain a neat, clean, and respectable appearance. Hair should be properly groomed, and the school uniform should be clean, ironed, and worn appropriately.

---

## 4.1.8 Jewellery, Makeup, and Accessories

Students are not permitted to wear excessive jewellery, makeup, nail polish, or accessories that are inconsistent with the school's discipline and safety standards.

Simple and appropriate personal items may be allowed according to school guidelines.

---

## 4.1.9 Student Identity Cards

Students must carry and display their official Springtide School Identity Card whenever required within the school premises and during school-related activities.

---

## 4.1.10 Special Events and Non-Uniform Days

Non-uniform days, cultural events, activity days, or special occasions will be announced by the school through official communication channels.

Parents must ensure that students follow the dress guidelines provided for such occasions.

---

# 4.2 Uniform and Learning Material Availability

## 4.2.1 School Uniform

The official Springtide School uniform is available through approved suppliers designated by the school. Details regarding uniform purchase, sizes, and availability are communicated to parents before or at the beginning of each academic session.

---

## 4.2.2 Notebooks and Learning Resources

To ensure consistency, quality, and convenience, Springtide School may provide approved notebooks, planners, folders, or other learning materials through designated school arrangements.

Parents will be informed about the availability and purchase procedure through official school communication.


• School Fees

## Fee Payment Policy

### 5.1 Fee Challan Issuance and Due Date

For all sections of **Springtide School**, including Early Years, Primary, Prep, Secondary, Matric, and Cambridge (O Level), monthly fee challans will be issued according to the academic and administrative schedule announced by the school.

The due date for payment will be clearly mentioned on the fee challan. Parents are expected to ensure timely payment within the prescribed period.

---

### 5.2 Timely Payment of School Fees

Parents are responsible for ensuring that monthly tuition fees and other approved school dues are paid within the given due date.

Failure to clear outstanding dues may result in appropriate administrative action, including restriction of certain school services, as per school policy and applicable regulations.

---

### 5.3 Fee Extension Requests

Springtide School understands that parents may occasionally face unavoidable circumstances. Requests for extension of fee payment should be submitted in writing to the Accounts/Administration Department before the due date.

Such requests will be considered on a case-by-case basis and approval shall remain at the discretion of the School Management.

---

### 5.4 Outstanding Fees and Academic Services

Students with outstanding fees may be subject to restrictions according to school policy and applicable regulations.

The school reserves the right to withhold certain administrative documents, services, or privileges until outstanding dues are cleared, except where prohibited by applicable government regulations.

Parents are advised to resolve fee-related matters promptly to avoid any disruption to their child's academic progress.

---

### 5.5 Security Deposit Adjustment and Refund

Security deposits shall be handled according to the school's admission agreement, fee policy, and applicable rules and regulations.

Any outstanding dues payable by a student or parent may be adjusted against the security deposit where permitted under school policy.

---

### 5.6 Re-admission After Withdrawal Due to Outstanding Dues

In case a student's admission is withdrawn due to unpaid fees, re-admission, if considered, shall be subject to:

* clearance of all outstanding dues;
* completion of required admission formalities;
* availability of a seat; and
* payment of applicable charges according to the prevailing school fee structure.

The final decision regarding re-admission shall remain with the School Management.

---

### 5.7 Fee-Related Communication

Parents are encouraged to communicate any fee-related concern with the Accounts Department or School Administration as early as possible, preferably before the due date, so that issues can be reviewed and resolved in a timely manner.

---

### 5.8 Acceptance of Fee Structure

By completing the admission process and accepting the terms and conditions of enrolment, parents acknowledge and agree to the approved fee structure of Springtide School.

The fee structure shall be determined and revised in accordance with applicable laws, regulations, and directions of relevant educational authorities.



• Admissions

# Springtide School

## Admission Policy

### 6.1 Admission Process

The admission cycle of **Springtide School** begins according to the academic calendar announced by the School Management. Admissions for **Early Years, Primary, Prep, Secondary, Matric, and Cambridge (O Level) programmes** are conducted through a structured process designed to ensure fairness, transparency, and suitability of placement.

The admission process may include:

* Online or physical registration;
* Submission of required documents;
* Review of previous academic records (where applicable);
* Admission/placement assessment or aptitude test for relevant classes and subjects;
* Student interaction or observation session;
* Parent interaction/meeting with the school representatives.

The admission requirements and procedures may vary according to the age, grade level, programme, and academic requirements of the school.

---

### 6.2 Admission Decisions

Springtide School reserves the right to accept or decline an admission application after careful consideration of academic readiness, available seats, school requirements, and the overall suitability of the candidate.

Admission decisions are made in accordance with the school's admission policy and procedures. The decision of the School Management regarding admission shall be considered final.

---

### 6.3 Mid-Year and Late Admissions

Students admitted after the commencement of the academic session shall be required to complete all admission formalities and pay applicable charges according to the prevailing fee structure.

Fee obligations for late admissions, including tuition fees and other applicable charges, shall be calculated according to the date of admission and the school's approved fee policy.

---

### 6.4 Withdrawal, Non-Joining, or Cancellation of Admission

If a student does not join the school after admission confirmation, withdraws after joining, or if admission is cancelled due to violation of school policies, the admission fee and other charges shall be handled according to the school's fee and admission policies.

Any refundable amount, if applicable, shall be processed according to the terms and conditions communicated at the time of admission and applicable regulations.


• Withdrawal

# Springtide School

## Withdrawal and Leaving Policy

### 7.1 Notice of Withdrawal

Parents who wish to withdraw their child from **Springtide School** are required to inform the School Management in writing before the commencement of the next academic session.

Advance notice enables the school to complete necessary administrative arrangements, update student records, and allocate available seats to other applicants.

Parents are encouraged to submit withdrawal requests according to the timeline communicated by the school each year.

---

### 7.2 Withdrawal During the Academic Session

If a student is withdrawn during the academic session, parents must submit a written request to the School Administration and complete all required withdrawal formalities.

All outstanding dues, including tuition fees and other approved charges applicable up to the date of withdrawal, must be cleared before the issuance of school documents, including:

* School Leaving Certificate (where applicable);
* Academic records/report cards;
* Other official documents.

The processing of any refundable amount, including security deposit (if applicable), shall be handled according to the school's admission agreement, fee policy, and applicable rules and regulations.

---

### 7.3 Claim for Refund of Security Deposit

Any claim regarding refundable security deposit must be submitted within the period specified in the school's admission agreement and financial policies.

Claims submitted after the prescribed period may not be entertained, subject to applicable laws and regulations.



• Student’s Attendance and Absence

# Springtide School

## Attendance and Leave Policy

### 8.1 Attendance After Vacations and Medical Leave

All students are expected to return to school on the scheduled reopening date after vacations and holidays. Regular attendance and punctuality are essential for maintaining academic progress and benefiting fully from classroom learning.

In case of illness resulting in absence for more than three consecutive school days, parents may be required to provide a medical certificate or relevant medical documentation to support the leave request.

---

### 8.2 Notification of Absence

Parents must inform the school regarding the reason for a student's absence through the approved communication channels, including written application, parent portal, email, or any other official method prescribed by the school.

Parents are responsible for ensuring that students remain updated with missed lessons, assignments, homework, and learning activities during periods of absence. Students should coordinate with their teachers to complete pending academic work.

---

### 8.3 Unauthorised Extended Absence

If a student remains absent from school for an extended period without prior information or communication from parents, the School Management may contact the parents to determine the reason for absence and take appropriate administrative action according to school policy.

Parents are responsible for maintaining regular communication with the school and ensuring their child's continued attendance.

---

### 8.4 Minimum Attendance Requirement

Regular attendance is essential for academic success. Students are expected to maintain attendance according to the requirements of Springtide School and relevant educational authorities.

Students with significantly low attendance may be required to provide satisfactory justification from parents/guardians and may face restrictions regarding examinations or academic progression according to applicable school and board regulations.

---

### 8.5 Responsibility for Missed Learning

Classroom discussions, practical activities, demonstrations, collaborative learning, assessments, and other learning experiences are an essential part of the educational process and cannot always be fully replicated later.

Students who miss classes are responsible for completing missed work and seeking guidance or clarification from their teachers whenever required.

Parents are encouraged to support students in maintaining regular attendance so that they can benefit fully from the academic and co-curricular opportunities provided by Springtide School.



• Exemptions and Special Considerations

# Springtide School

## Assessment and Examination Policy

### 9.1 Assessment Framework

Springtide School follows a structured assessment system comprising **formative and summative assessments** to monitor students' understanding, academic progress, skills development, and learning outcomes.

Assessments may include classwork, assignments, projects, presentations, quizzes, tests, examinations, practical activities, and other evaluation methods appropriate to the curriculum and grade level.

Students are expected to maintain regular attendance, punctuality, and active participation in classroom activities to benefit fully from teaching and assessment opportunities.

---

### 9.2 Assessment Absence and Re-Tests

Regular attendance during assessment periods is essential. Students are expected to appear in all scheduled assessments.

Re-tests or alternative assessments are not generally provided as a routine practice. However, in exceptional circumstances such as serious illness, medical emergencies, or unavoidable situations, parents may submit a written request with supporting documents for consideration by the School Management.

Approval of any alternative assessment arrangement shall remain at the discretion of the school and will be considered according to the circumstances and academic requirements.

---

### 9.3 Planned Religious and Personal Commitments

Parents are encouraged to plan personal commitments, travel, and other activities while keeping the published academic calendar and assessment schedule in view.

Since assessment schedules are communicated in advance, planned absences may not normally qualify for exemption from scheduled assessments.

Requests related to important religious obligations or exceptional circumstances will be considered according to school policy, applicable regulations, and academic requirements.

---

### 9.4 Hajj Leave

Springtide School respects the religious obligations of families and understands the importance of Hajj.

Students intending to perform Hajj should inform the school administration in advance and submit the required leave application.

Requests for Hajj-related absence will be considered on a case-by-case basis, keeping in view:

* the academic calendar;
* examination schedules;
* student's grade level;
* board/Cambridge requirements where applicable.

The school may provide an alternative assessment arrangement where academically and administratively feasible.



9.5 Assessment Arrangements for Secondary and Cambridge Students


Students of Secondary, Matric, and Cambridge sections who are granted approved leave during an assessment period may be required to complete an alternative assessment or re-test after returning, according to the decision of the School Management and relevant academic requirements.


• Long Leave

# Springtide School

## Long Leave Policy

### 10.1 Approval of Long Leave

Springtide School may allow long leave requests in exceptional circumstances, subject to approval by the School Management.

Parents are required to submit a written application explaining the reason, duration, and expected return date of the student. Approval of long leave will depend on academic requirements, student progress, curriculum continuity, and other relevant factors.

Students, particularly those in **Secondary, Matric, and Cambridge (O Level) sections**, must ensure that they return in sufficient time to continue their studies effectively and complete required academic work.

---

### 10.2 Fee Responsibility During Approved Long Leave

Where long leave is approved and the student’s seat is reserved during the absence period, parents shall remain responsible for payment of applicable school fees according to the prevailing fee policy.

This ensures the continuation of enrolment status and reservation of the student's place in the class.

---

### 10.3 Academic Requirements During Long Leave

Students on approved long leave are expected to remain connected with their academic progress as far as possible.

Where feasible, students may be required to:

* complete assigned academic work;
* remain updated with course content;
* appear in assessments or examinations if they are available locally and able to participate.

Promotion to the next grade shall be based on academic performance, completion of required coursework, attendance, and applicable school/board requirements.

---

### 10.4 Assessment After Extended Absence

Students returning from extended leave, particularly those who have studied abroad or followed a different curriculum, may be required to undergo an assessment or academic review.

The purpose of such assessment will be to determine appropriate placement, identify learning gaps, and provide necessary academic support.

---

### 10.5 Limit on Long Leave

To ensure continuity of learning, students will generally not be granted more than one extended leave period during a single academic session.

Requests for long leave, including those related to Hajj, Umrah, medical reasons, family circumstances, or other significant matters, shall be considered individually by the School Management.

---

### 10.6 Preparatory Leave and School Facilities

Students of senior classes, including Matric and Cambridge examination classes, who are on approved preparatory leave may visit the school for academic purposes, consultation with teachers, library use, laboratory access, or other approved activities.

Students visiting the school during such periods must:

* follow school discipline requirements;
* wear appropriate school dress/uniform where required;
* carry their School Identity Card.



• Academic and Co-Curricular:

# Springtide School

## Academic Enrichment, Co-Curricular Activities and Learning Expectations Policy

### 11.1 Importance of Co-Curricular Activities

Springtide School believes that education extends beyond the classroom. Co-curricular and extracurricular activities play an important role in developing students’ confidence, creativity, leadership skills, teamwork, communication abilities, social responsibility, and emotional wellbeing.

Students are encouraged to actively participate in school activities, including sports, competitions, clubs, STEM activities, arts, public speaking, community initiatives, and other enrichment programmes.

Participation, commitment, discipline, and responsible behaviour during such activities may be considered as part of the student's overall development and school evaluation system.

---

### 11.2 Activity Weeks and Term-End Engagement

Springtide School may organize activity-based learning weeks, enrichment programmes, competitions, workshops, and other developmental activities after term assessments or during designated periods of the academic calendar.

Students are encouraged to attend school until the official closing date of each term so that they can benefit from these learning experiences.

---

### 11.3 Community Service and Social Responsibility

Springtide School aims to develop responsible, compassionate, and socially aware individuals.

Senior students may be encouraged to participate in community service, leadership projects, internships, awareness campaigns, and other social responsibility initiatives according to the requirements of their programme and grade level.

Where community service or internship requirements are part of a specific programme, students must complete the prescribed requirements within the given timeframe.

---

### 11.4 Completion of Required Activities

Students who are required to complete community service, internships, projects, or other mandatory programme requirements must fulfil these responsibilities to receive relevant recognition or completion certificates.

Failure to complete required activities may affect eligibility for related certificates or programme recognition, according to school policy and applicable academic requirements.

---

### 11.5 Curriculum and Learning Resources

Students are expected to follow the curriculum prescribed by Springtide School and use the approved textbooks, workbooks, digital resources, and learning materials recommended by the school.

Course outlines, academic guidelines, and learning resources may be shared with students and parents through official school communication channels, including the school website, learning platforms, or other approved methods.

---

### 11.6 Review of Books and Learning Materials

The School Management and academic team may review and update recommended textbooks, supplementary resources, and learning materials whenever required to ensure that students receive relevant, engaging, age-appropriate, and effective learning experiences.

---

### 11.7 Remedial and Additional Learning Support

Springtide School may arrange remedial classes, support sessions, revision programmes, enrichment classes, or additional learning opportunities where required.

Such sessions may be organized to:

* support students who need additional guidance;
* strengthen understanding of difficult concepts;
* compensate for academic time affected by unforeseen circumstances; or
* provide opportunities for advanced learning.

Students and parents are expected to cooperate with such academic support initiatives.

---

### 11.8 Holiday Homework and Independent Learning

Holiday assignments may be provided during summer vacations and other extended breaks to encourage continuous learning, creativity, reading habits, research skills, and independent thinking.

Students are expected to complete assignments sincerely and to the best of their abilities.

Springtide School promotes academic honesty. Students must not copy, plagiarise, or submit work prepared by others, including material taken directly from websites, books, digital sources, or generated through artificial intelligence tools without proper understanding and acknowledgement.

Only authentic and original work reflecting the student's own learning will receive academic recognition.

Parents are encouraged to support their children by providing guidance, encouragement, and a suitable environment for completing assignments while allowing students to take ownership of their learning.



• Examination Rules and Regulations

# Springtide School

# Examination, Assessment, Reporting and Promotion Policy

## 12.1 Examination and Assessment Rules

### 12.1.1 Assessment System

Springtide School follows a structured assessment system to monitor students’ academic progress and learning development throughout the academic year.

Formative assessments, class activities, assignments, projects, quizzes, term examinations, and annual examinations may contribute to the overall academic evaluation according to the assessment framework approved for each section and programme.

Students are expected to remain consistent, responsible, and committed to their studies throughout the academic year rather than relying only on final examinations.

---

### 12.1.2 Review of Examination Results

Parents or students who wish to request a review of an examination result may submit a formal written request to the School Administration within the specified time period.

The review process will focus on checking accuracy, calculation errors, and assessment procedures. The decision after completion of the review process shall be considered final.

Students whose school dues remain outstanding may be required to clear pending payments before accessing certain administrative services, according to the school’s fee policy.

---

### 12.1.3 Examination Conduct and Required Materials

During examinations, students must:

* Bring all required stationery and approved examination materials.
* Carry only those items permitted by the examination instructions.
* Use transparent pouches where required for examination security and discipline.

Students must follow all examination instructions provided by invigilators and examination staff.

---

### 12.1.4 Academic Integrity During Examinations

Springtide School maintains a strict policy regarding academic honesty.

If a student is found cheating, using unauthorized assistance, possessing prohibited materials, or using unauthorized electronic devices such as mobile phones, smart watches, communication devices, digital storage devices, or unauthorized notes during an examination, appropriate disciplinary action shall be taken.

Depending on the severity of the violation, consequences may include cancellation of the affected paper, award of zero marks, academic counselling, or further disciplinary action according to school policy.

---

### 12.1.5 Attendance and Examination Eligibility

Students are expected to maintain regular attendance as required by Springtide School and relevant educational authorities.

Students with significantly low attendance may be required to provide satisfactory justification and may face restrictions regarding examinations according to school policy, BISE requirements, or Cambridge examination regulations where applicable.

---

### 12.1.6 Outstanding Dues and Examination Participation

Parents are expected to clear all outstanding school dues within the prescribed timelines.

Where fees remain unpaid, the school may take appropriate administrative action in accordance with the fee policy and applicable regulations.

---

# 12.2 Report Cards and Academic Records

### 12.2.1 Report Card Authenticity

Springtide School may issue digitally generated or printed progress reports according to its academic management system.

Officially issued report cards and academic records shall be considered valid documents of the school.

---

### 12.2.2 Duplicate Reports

Requests for duplicate report cards or academic documents may be processed according to the school’s administrative procedures and applicable charges.

---

### 12.2.3 Protection of Academic Records

Any attempt by a student to alter, forge, or tamper with marks, report cards, certificates, or official school documents shall be considered a serious academic and disciplinary offence.

Appropriate action may be taken according to school policy.

---

### 12.2.4 Confidentiality of Student Records

Student academic records are confidential and shall only be shared with authorized persons, including parents/guardians, teachers, examination authorities, or relevant school officials.

Parents and students are expected to respect the privacy of other students’ academic information.

---

# 12.3 Grading Framework

Springtide School follows grading criteria according to the requirements of each section, curriculum, and examination system.

The grading scale may vary between:

* Early Years and Primary Sections;
* Prep and Secondary Sections;
* Matric Programme;
* Cambridge International Programme.

The detailed grading criteria and assessment weightage will be communicated to students and parents through the relevant academic guidelines.

### Personal Development and Learning Behaviour Indicators

Where applicable, students may also be assessed on personal development and learning habits, including:

**E** – Excellent
**G** – Good
**S** – Satisfactory
**NI** – Needs Improvement

---

# 12.4 Promotion Policy

### 12.4.1

Promotion decisions are based on a student's overall academic performance, attendance, learning progress, behaviour, and achievement throughout the academic year.

The promotion criteria apply equally to all students while considering the requirements of the relevant curriculum and examination system.

---

### 12.4.2

Springtide School provides support, guidance, and intervention wherever possible to help students succeed academically and adjust positively to the school environment.

However, in cases where a student's academic progress, behaviour, or overall adjustment remains inconsistent with school expectations despite reasonable support, the School Management reserves the right to review continuation of enrolment.

---

### 12.4.3

Student conduct and discipline form an important part of school life. Serious misconduct or repeated violation of school rules may affect a student's overall evaluation and may result in appropriate disciplinary action.

---

### 12.4.4

Students are expected to achieve the minimum academic standards prescribed by Springtide School and the relevant examination system for promotion to the next grade.

Students who do not meet the required academic standards may be provided additional support, reassessment opportunities where appropriate, or may be retained according to school policy.

---

### 12.4.5

Promotion decisions are based on the complete academic record of the student, including:

* continuous assessment;
* class performance;
* assignments and projects;
* term examinations;
* annual examinations;
* attendance;
* overall academic progress.

Promotion is not determined solely on the basis of one examination.

---

### 12.4.6

If a student repeatedly faces significant academic difficulties despite academic support and intervention, the School Management may advise parents regarding alternative educational arrangements in the best interest of the student.

---

### 12.4.7

Examination results and promotion decisions are made carefully by the academic team according to established criteria. Requests for reconsideration may be submitted through the appropriate review procedure within the timeframe specified by the school.


• Student Welfare & Health:

# Springtide School

# Student Health, Wellbeing, Counselling and Safety Policy

## 13.1 Academic Support and Remedial Classes

Springtide School is committed to supporting every student in achieving academic success. The school may arrange remedial classes, additional learning support sessions, revision programmes, or enrichment activities for students who require further assistance.

Such sessions may be conducted during or after regular school hours according to academic requirements. Students identified for additional support are encouraged to participate actively for their own academic improvement.

---

# 13.2 Student Medical Records and Health Monitoring

Springtide School gives importance to the health, safety, and wellbeing of all students.

Parents are required to provide accurate medical information at the time of admission and update the school regarding any changes in the student's health condition, including:

* allergies;
* medical conditions;
* special health requirements;
* medication needs; or
* any other information relevant to the student's safety and care.

The school may conduct periodic health assessments or screenings through qualified healthcare professionals where required.

Parents are encouraged to maintain their child's medical records and cooperate with the school in matters related to student health.

---

# 13.3 Medical Recommendations and Preventive Care

For the wellbeing of students, the school may recommend appropriate health checks or preventive measures, including:

* eyesight screening;
* dental awareness and care;
* hygiene-related checks;
* vaccination programmes according to government health guidelines; or
* other recommended health measures.

Parents are requested to cooperate with such initiatives and provide necessary consent or relevant medical information where required.

---

# 13.4 Health, Hygiene and Fitness Awareness

Springtide School promotes healthy habits, personal hygiene, physical fitness, and awareness of wellbeing among students.

The school may organize health awareness sessions, workshops, seminars, and activities to educate students about:

* personal hygiene;
* nutrition;
* physical and mental wellbeing;
* safety practices;
* healthy lifestyle choices.

Students are encouraged to participate actively in such programmes.

---

# 13.5 Preventive Health Measures

The school takes reasonable measures to maintain a healthy learning environment.

Parents are encouraged to regularly check their child's personal hygiene, including hair and scalp health, and to inform the school confidentially if any health concern arises.

Where required, the school may conduct preventive checks and communicate with parents regarding necessary action.

---

# 13.6 Communicable Conditions

If a student is suffering from an infectious illness or condition that may affect other students, parents are advised to keep the child at home until recovery.

Parents should inform the school administration regarding any contagious illness so that appropriate preventive measures can be taken.

A student may return to school when medically fit and able to participate safely in normal school activities.

---

# 13.7 Vaccination and Health Initiatives

Springtide School may facilitate health and vaccination initiatives in accordance with government instructions and public health guidelines.

Details of such programmes will be communicated to parents through official school channels. Participation will be managed according to applicable health regulations and parental consent requirements.

---

# 13.8 Student Counselling and Emotional Wellbeing

Springtide School recognizes the importance of students' emotional, social, and psychological wellbeing.

Students may be referred to the school counsellor or wellbeing team for support regarding:

* academic challenges;
* behavioural concerns;
* personal development;
* emotional wellbeing;
* adjustment issues; or
* general guidance.

Where appropriate, parents will be informed and involved in supporting the student's wellbeing.

---

# 13.9 School Medical Facility and First Aid

Springtide School maintains appropriate first-aid facilities for students who become unwell or sustain minor injuries during school hours.

Basic first aid support may include:

* first aid treatment;
* basic care for minor injuries;
* monitoring of students who feel unwell;
* contacting parents or guardians when required.

Where necessary, medical assistance will be sought from qualified healthcare professionals or emergency services.

---

# 13.10 Care of Students Feeling Unwell

Students who feel unwell during school hours may be provided temporary care in the school medical facility or designated first-aid area.

If a student's condition requires further attention, parents/guardians will be contacted and requested to arrange appropriate medical care or pick up the student.

---

# 13.11 Safety During School Activities

Springtide School takes reasonable measures to ensure the safety of students during academic, sports, laboratory, and extracurricular activities.

Students and parents are expected to cooperate with school safety rules and instructions.

While the school takes appropriate precautions, certain activities, particularly sports and physical activities, involve unavoidable risks. The school will make every reasonable effort to respond appropriately in case of any incident.

---

# 13.12 Accidents and Injuries

Springtide School maintains safety procedures and takes reasonable precautions to reduce risks on campus.

However, parents acknowledge that despite appropriate safety measures, unforeseen accidents or injuries may occur during school activities.

The school will provide appropriate immediate care and assistance in such situations and follow established emergency procedures.

---

# 13.13 Emergency Medical Response

In case of a serious medical emergency requiring immediate attention, Springtide School will arrange appropriate medical assistance and may take the student to the nearest suitable healthcare facility.

Parents/guardians will be informed as soon as possible and requested to reach the healthcare facility when required.

---

# 13.14 Students Requiring Special Care

Parents must inform Springtide School in advance if a student requires special care due to:

* allergies;
* medical conditions;
* disabilities;
* learning needs;
* dietary requirements; or
* any other specific support requirement.

The school will make reasonable efforts to provide appropriate support and facilitate the student's safe participation in school life.

---

# 13.15 Infectious Diseases and Student Attendance

Students suffering from infectious diseases should remain at home until complete recovery to protect their own health and the wellbeing of the wider school community.

Parents are requested to inform the school administration in writing regarding such situations where appropriate.

---

# 13.16 First Aid and Life Skills Training

Springtide School aims to develop responsible and confident students who are prepared to respond appropriately in emergencies.

The school may organize first aid, safety awareness, disaster preparedness, and life skills training programmes for students, particularly senior classes, according to academic requirements and available partnerships.

---

# 13.17 Health and Wellbeing Workshops

Springtide School may conduct educational workshops related to health, hygiene, personal development, safety, emotional wellbeing, and responsible decision-making.

These programmes are designed according to students' age, developmental needs, and social requirements. Students are encouraged to participate actively in such learning opportunities.



• Safety & Security

# Springtide School

# Safety, Security and Student Protection Policy

## 14.1 Commitment to Safety and Security

The safety, security, and wellbeing of students, staff, parents, and visitors are of utmost importance at **Springtide School**.

The school maintains appropriate safety and security measures to provide a secure learning environment. Any person whose actions, behaviour, or presence threatens the safety, security, or dignity of the school community may be restricted from the premises and, where necessary, reported to the relevant authorities according to applicable laws.

---

## 14.2 Controlled Access and Campus Security

To ensure student safety, Springtide School follows a controlled access policy.

Only authorized persons will be permitted to enter the school premises during school hours. Parents, guardians, and visitors must follow the school's entry procedures and security requirements.

Student safety remains the shared responsibility of the school and parents; therefore, cooperation with security procedures is essential.

---

## 14.3 Student Pick-Up and Waiting Arrangements

Parents and guardians collecting students are required to follow the designated pick-up procedures communicated by the school.

For senior classes, parents or authorized persons may be required to wait at designated areas outside or near the school entrance to ensure smooth traffic flow and student safety.

---

## 14.4 Early Years Student Collection

For Early Years students, the school may implement additional identification and authorization procedures to ensure that children are handed over only to approved parents, guardians, or authorized persons.

Students will not be released to any unauthorized individual without proper verification and parental authorization.

---

## 14.5 Visitor Entry Requirements

All visitors must:

* obtain permission before entering the school premises;
* provide valid identification where required;
* record necessary visitor details;
* meet only the concerned person/department after approval.

Visitors are expected to follow all school safety procedures while on campus.

---

## 14.6 Security Checks

For the protection of students and the school community, Springtide School reserves the right to conduct reasonable security checks of individuals, belongings, vehicles, or materials entering the school premises.

---

## 14.7 Delivery of Forgotten Items

Parents or guardians delivering forgotten books, lunch boxes, stationery, or other student items must follow the school's designated procedure.

Such items may only be accepted through the security/reception area and according to verification requirements.

---

## 14.8 Road Safety and Student Movement

Springtide School takes appropriate measures to support safe movement of students during arrival and departure times.

Parents and students are encouraged to follow designated crossing points, traffic instructions, and directions provided by security staff.

---

## 14.9 Closed Campus Policy

Once students enter the school premises, the campus operates as a controlled environment during school hours.

Parents, guardians, and visitors are not permitted to enter classrooms or other school areas during working hours without prior approval from the School Management or authorized staff.

---

## 14.10 Early Departure of Students

Students are generally not allowed to leave school before the official closing time.

In unavoidable circumstances, parents must submit a written request or follow the approved early-leave procedure. Students will only be released after proper verification and authorization.

---

## 14.11 Responsibility After Leaving School Premises

Once a student has been formally handed over to an authorized parent, guardian, or transport provider after school hours, responsibility for supervision transfers according to the approved pick-up arrangement.

---

# 14.12 Student Transportation Policy

Parents are responsible for arranging safe transportation for their children to and from school.

Springtide School shall take reasonable measures to coordinate and monitor school-related transport arrangements; however, transportation arranged independently by parents remains the responsibility of the parents and the transport provider.

---

## 14.13 Private Transport Arrangements

Parents who engage private vans, drivers, or transport services for their children must ensure that:

* vehicles are properly maintained;
* drivers are responsible and verified;
* safety standards are followed;
* all legal requirements regarding student transport are fulfilled.

---

## 14.14 Authorized Passengers in Vehicles

Parents and transport providers must ensure that vehicles carrying students have only authorized passengers and that overcrowding or unsafe practices are avoided.

---

## 14.15 Traffic Discipline Around School

Parents, drivers, and transport providers are expected to:

* follow security staff instructions;
* avoid speeding near school premises;
* avoid blocking school entrances and exits;
* cooperate during arrival and dispersal times.

Maintaining safe traffic flow is essential for the protection of all students.

---

## 14.16 Reporting Safety Concerns

Parents, students, and staff are encouraged to immediately report any suspicious activity, safety concern, or security issue to the School Management through official communication channels.

Springtide School remains committed to continuous improvement of its safety procedures and welcomes constructive cooperation from parents and the wider school community.



• Field Trips and Extra Curriculars

# Springtide School

# Field Trips, Educational Visits and Experiential Learning Policy

## 15.1 Educational Purpose of Field Trips

Springtide School believes that learning extends beyond the classroom. Educational visits, field trips, excursions, competitions, and practical learning experiences are important components of holistic education.

Such activities provide students with opportunities to:

* apply classroom learning in real-life contexts;
* develop observation and problem-solving skills;
* enhance teamwork, communication, and confidence;
* understand cultural, scientific, historical, and social environments.

The school encourages meaningful **out-of-classroom learning experiences** as part of its commitment to engaging and well-rounded education.

---

## 15.2 Planning and Participation in Field Trips

Springtide School selects field trip locations based on educational value, student safety, age appropriateness, and relevance to the curriculum.

The school may arrange transportation and supervision arrangements where applicable. Details regarding the trip, including:

* venue;
* date and timings;
* transport arrangements;
* required items;
* applicable charges; and
* parental consent requirements

will be communicated through official school circulars or approved communication channels.

Parents must provide written consent before their child participates in any field trip.

Where applicable, parents will be responsible for approved trip-related expenses, including transportation, entry charges, meals, or other agreed costs.

Payments made for confirmed participation may not be refundable where arrangements have already been finalized and costs have been incurred.

---

## 15.3 External Competitions and Educational Activities

Springtide School may arrange or facilitate external activities, including:

* inter-school competitions;
* sports events;
* academic competitions;
* STEM programmes;
* educational visits;
* conferences and exhibitions.

Parents will be informed in advance regarding participation requirements, schedules, permissions, and any necessary arrangements.

---

## 15.4 Safety and Supervision During Trips

Student safety remains a priority during all school-organized activities.

Students participating in field trips are supervised by designated school staff and, where required, additional support personnel.

The school takes reasonable precautions regarding:

* transportation;
* student supervision;
* emergency arrangements;
* venue suitability; and
* safety procedures.

Parents and students are expected to follow all instructions and safety guidelines during such activities.

While the school takes all reasonable measures to ensure safety, certain activities may involve unavoidable risks, and the school will respond appropriately to any unforeseen situation according to established procedures.

---

## 15.5 International Competitions and Educational Opportunities

Springtide School encourages students to participate in suitable national and international competitions, academic programmes, conferences, and educational opportunities that support their intellectual growth and personal development.

Parents are encouraged to support students in pursuing such opportunities while considering academic commitments, safety requirements, and applicable procedures.

Participation in international activities may require additional documentation, approvals, and arrangements according to the nature of the programme.

---

## 15.6 Health Considerations Before Field Trips

Parents should not send students on field trips if they are unwell or medically unable to participate safely.

Parents are requested to inform the relevant Section Head or class teacher in advance if their child is unable to participate due to:

* illness;
* medical concerns;
* injury; or
* any other relevant reason.

Parents should ensure that the school is aware of any medical information, allergies, or special requirements before the activity.



• Use of Student Photographs:

# Springtide School

# Photography, Digital Media and Student Privacy Policy

## 16.1 Use of Student Images and Educational Content

Springtide School values the achievements, activities, and experiences of its students and may showcase school events, student accomplishments, projects, and educational activities through its official communication and promotional platforms, including:

* school website;
* official social media platforms;
* newsletters;
* publications;
* educational presentations; and
* other approved communication channels.

Student photographs, videos, creative work, and achievements may be used for educational, informational, and promotional purposes while respecting student privacy, dignity, and safeguarding requirements.

Parents/guardians provide consent for such use through the school admission documentation or prescribed consent forms. Parents who have specific concerns regarding the use of their child's photographs or recordings should communicate with the School Administration through the appropriate channel.

---

## 16.2 Official Photography and Recording

Photography and video recording during school events, activities, competitions, performances, and educational programmes may be conducted by authorized school representatives, staff members, or approved photographers/videographers.

The school takes reasonable measures to ensure that photographs and recordings are used appropriately and in accordance with student safety and privacy principles.

---

## 16.3 Professional Conduct During Photography

Official photographers and media representatives authorized by Springtide School are expected to follow school guidelines regarding:

* student safety;
* appropriate content;
* respectful representation of students;
* safeguarding requirements.

The selection and use of photographs or recordings for official purposes shall remain the responsibility of the School Management or authorized personnel.

---

## 16.4 Personal Photography and Social Media Sharing

To protect student privacy and maintain a safe learning environment, parents, students, and visitors are requested to avoid unauthorized photography, video recording, or sharing of images/videos taken on school premises or during school activities.

Any photography or recording must respect the privacy and consent of other students, staff members, and members of the school community.

Sharing content that may compromise the dignity, safety, or privacy of any individual is strictly discouraged.

---

## 16.5 Student Use of Social Media and School Identity

Students are expected to maintain responsible digital behaviour.

Students should not upload, publish, or share photographs, videos, or other content involving themselves or others in school uniform, during school activities, or representing Springtide School in a manner that:

* violates school values;
* compromises personal or institutional dignity;
* breaches privacy of others;
* creates a safety concern; or
* misrepresents the school.

Any misuse of school identity, images, or digital platforms may result in appropriate disciplinary action according to the school's Code of Conduct.



• Custody of the Child

# Springtide School

# Parental Rights, Custody and Communication Policy

## 17.1 Recognition of Parents and Legal Guardians

Springtide School recognizes parents or legally appointed guardians as responsible parties for a student unless a valid court order or legal document states otherwise.

The school respects family circumstances but does not act as a mediator in personal, marital, or legal disputes between parents or guardians.

---

## 17.2 Submission of Legal Documentation

Parents/guardians are required to provide relevant legal documents regarding:

* custody arrangements;
* guardianship rights;
* restrictions on access;
* decision-making authority; or
* any other legal matters affecting the student's care and school-related decisions.

The school will act according to officially provided legal documents.

---

## 17.3 School Communication with Parents

Unless restricted by a valid legal order, Springtide School may share official school communications, including:

* academic reports;
* notices;
* invitations;
* important updates; and
* general school information

with both parents or recognized legal guardians.

Parents are responsible for ensuring that their contact information remains updated with the school.

---

## 17.4 Parent Meetings and School Engagement

Both parents may participate in school meetings, parent-teacher interactions, and school-related discussions unless restricted by legal authority.

Where exceptional circumstances require separate communication arrangements, the school may consider such requests while keeping the student's best interests as the primary consideration.

---

## 17.5 Student Pick-Up and Access Arrangements

The release of a student to a parent, guardian, or authorized person will be managed according to:

* school records;
* parental authorization;
* and any valid court orders submitted to the school.

Any changes to student pick-up arrangements must be communicated to the school in writing and may require verification before implementation.

---

## 17.6 Responsibility for School Fees and Obligations

Unless a valid legal agreement or court order specifies otherwise, parents or legal guardians remain responsible for fulfilling school-related financial obligations.

Any disagreement between parents regarding payment responsibilities must be resolved privately between the concerned parties and should not affect the student's academic continuity.

---

## 17.7 Emergency Contacts and Student Care

Springtide School will follow the emergency contact information provided by parents or guardians in school records.

Parents must immediately inform the school in writing of any changes relating to:

* emergency contacts;
* custody arrangements;
* guardianship status;
* authorized persons; or
* legal restrictions.

The school will act according to the latest valid information and applicable legal requirements.



• Communications

# Springtide School

# Parent Communication, Student Records and School Partnership Policy

## 18.1 Updating Contact Information

Parents/guardians are responsible for providing accurate and updated information regarding themselves and their child.

This includes:

* current mobile and telephone numbers;
* residential address;
* workplace/contact details where applicable;
* email address;
* emergency contact information; and
* any other information required for effective communication.

Parents must immediately inform the school in writing of any changes in their contact details to ensure timely communication during academic and emergency situations.

---

## 18.2 Updating Student Information Records

Parents must ensure that their child's biodata and personal information maintained in school records remain accurate and updated.

Any changes permitted through the school's online system or prescribed forms must be completed carefully. Parents are responsible for the accuracy of the information provided.

---

## 18.3 Changes in Student Personal Details

Requests for changes in a student's name, date of birth, guardianship details, or other official information must be submitted through a written application to the School Administration.

Such changes will be processed according to applicable government regulations, board requirements, and school procedures.

---

## 18.4 Informing the School About Significant Circumstances

Parents are encouraged to inform the School Management about any significant circumstances that may affect a student's academic progress, emotional wellbeing, behaviour, attendance, or overall adjustment.

Such circumstances may include:

* serious medical conditions;
* major family changes;
* bereavement;
* significant emotional challenges; or
* any other situation requiring additional understanding or support.

All information shared will be treated with appropriate confidentiality.

---

## 18.5 Accuracy of Student Information

Parents are responsible for providing complete and accurate information in all admission forms, biodata records, and official documents.

Providing false, incomplete, or misleading information may result in administrative action according to school policy and applicable regulations.

---

## 18.6 Parent-Teacher Meetings

Springtide School values regular communication between parents and teachers.

Parents are strongly encouraged to attend Parent-Teacher Meetings (PTMs) and discuss their child's academic progress, learning needs, behaviour, and overall development.

---

## 18.7 Confidentiality of Student Records

Student records, academic information, personal documents, and official communication between the school and parents are confidential.

Parents and students must respect this confidentiality and should not share private school communications, reports, or records of other students through social media, digital platforms, or any other means.

---

## 18.8 Appropriate Communication Channels

Parents should communicate with the school through official channels, including:

* written applications;
* official email;
* parent portals;
* designated school communication systems; or
* other approved methods.

Requests should clearly mention:

* student's full name;
* class/section;
* relevant identification details where applicable; and
* purpose of communication.

---

## 18.9 Communication Timings

Springtide School encourages respectful and professional communication between parents and staff.

Parents are requested to contact teachers and school offices during official working hours. Messages received outside working hours will generally be addressed on the next working day.

Parents are requested to avoid contacting teachers through personal numbers outside reasonable communication timings unless there is an urgent matter.

---

## 18.10 Respectful Interaction with School Staff

Springtide School expects parents, teachers, and staff members to maintain mutual respect and professional communication.

Parents who have concerns or complaints should follow the appropriate grievance procedure by first contacting the relevant teacher/Section Head and, if required, requesting a meeting with the Principal or School Management.

Concerns should be communicated respectfully with the student's best interests as the primary consideration.

---

## 18.11 Communication Regarding Student Progress and Behaviour

The school may contact parents regarding a student's academic progress, attendance, behaviour, participation, or wellbeing through:

* written notices;
* emails;
* telephone communication;
* meetings; or
* official digital platforms.

Matters that may require discussion include:

* irregular attendance or repeated lateness;
* lack of academic effort despite support;
* repeated inappropriate behaviour;
* violation of school rules;
* use of unfair means in assessments;
* non-compliance with uniform and dress code requirements;
* possession of prohibited items;
* failure to complete academic responsibilities; or
* any other concern affecting the student's progress or school environment.

---

## 18.12 Parent Applications and Requests

Parents or legal guardians should submit written requests to the relevant Section Head or School Administration regarding matters including:

* student absence;
* requests for academic consideration;
* inability to complete homework or assignments;
* non-participation in academic or co-curricular activities;
* other matters requiring school approval.

Failure to communicate relevant information may affect the school's ability to provide appropriate support.

---

## 18.13 Student Meetings and Parent Representation

The Principal and School Authorities will discuss a student's academic, behavioural, or personal matters only with the student's parents or officially recognized legal guardians.

Parents are requested to attend such meetings personally. Any additional person accompanying them may only participate with prior approval from the School Management.

---

## 18.14 Parent Feedback and Continuous Improvement

Springtide School welcomes constructive feedback from parents to improve academic programmes, teaching practices, facilities, and administrative services.

Parents may be requested to provide feedback through surveys, online forms, meetings, or other official channels.

The School Management values suggestions that contribute positively to the development of the school community.

---

## 18.15 Decisions During Emergencies and Unforeseen Situations

In situations involving weather conditions, security concerns, public emergencies, government directives, or other unforeseen circumstances, Springtide School reserves the right to take appropriate decisions in the best interest of student safety, wellbeing, and continuity of education.

---

## 18.16 Management Authority During Exceptional Circumstances

The School Management may introduce temporary measures, modify schedules, or implement necessary arrangements during exceptional situations to protect students and maintain educational continuity.

---

## 18.17 Government Announced Holidays and Schedule Changes

Springtide School observes public and gazetted holidays as announced by the relevant government authorities.

In case of unexpected closures or changes due to government instructions, weather conditions, security situations, or other unavoidable circumstances, the school may revise the academic schedule accordingly.

---

## 18.18 Continuity of Learning During Closures

Springtide School is committed to minimizing learning loss during unexpected closures.

Where necessary and feasible, the school may shift to:

* online learning;
* digital assignments;
* virtual classes; or
* other approved learning methods

to ensure continuity of education while maintaining student safety.



• Visiting Protocols

# Springtide School

# Parent Visits, Meetings and Visitor Interaction Policy

## 19.1 Parent Meetings and Appointments

Springtide School values regular communication between parents and the school.

Parents may request meetings with teachers, Section Heads, counsellors, or the Principal during the academic year whenever discussion regarding a student's academic progress, wellbeing, behaviour, or any school-related matter is required.

To ensure effective communication and availability of the concerned person, parents are encouraged to schedule appointments in advance through the school's approved communication channels.

---

## 19.2 Meetings with Principal and School Management

Parents who wish to meet the Principal or School Management may do so through the designated appointment system.

The school may allocate specific visiting hours for walk-in meetings and may also arrange appointments according to the availability of the concerned official.

For matters related to:

* academic progress;
* student behaviour;
* disciplinary concerns;
* learning support; or
* other sensitive issues,

parents are encouraged to communicate through the appropriate channel, beginning with the relevant teacher or Section Head, and may approach the Principal where further discussion is required.

---

## 19.3 Parent Access During Teaching Hours

To maintain a focused learning environment and ensure student safety, parents and visitors are not permitted to enter classrooms or meet students/teachers during active teaching periods without prior approval.

Meetings with:

* class teachers;
* subject teachers;
* Section Heads; or
* other school staff

must be arranged through an appointment.

This policy helps protect instructional time and ensures that students receive uninterrupted learning opportunities.

---

## 19.4 Visitors and Participation in School Activities

Students may not invite or bring former students, relatives, friends, or other visitors to school premises or school events without prior permission from the School Management.

Any participation of external persons in school activities must be approved through the appropriate school procedure to ensure safety, safeguarding, and proper organization.



• School Prestige and Property

# Springtide School

# School Property, Reputation and Disciplinary Action Policy

## 20.1 Protection of School Reputation and Responsible Communication

Springtide School values respectful communication and constructive feedback from all members of its community.

Students, parents, staff members, and visitors are expected to communicate responsibly and respectfully and must not engage in activities that intentionally damage the reputation, dignity, or safety of the school, its management, teachers, staff, students, or any member of the school community.

Any person involved in spreading false information, defamatory statements, threats, abusive content, or misleading material through social media, digital platforms, or any other forum may be subject to appropriate action according to school policy and applicable laws.

The school encourages concerns and complaints to be communicated through proper channels so that they can be addressed fairly and effectively.

---

## 20.2 Respect for School Property

Students are expected to respect and take care of all school property, facilities, equipment, and learning resources.

School property includes, but is not limited to:

* classrooms;
* furniture;
* laboratories;
* libraries;
* playgrounds;
* digital devices;
* books and learning materials;
* washrooms; and
* other school facilities.

Any intentional damage, misuse, or careless handling of school property is strictly prohibited.

---

## 20.3 Cleanliness and Care of School Environment

Springtide School promotes responsibility, cleanliness, and environmental awareness among students.

Students must:

* dispose of waste properly;
* keep classrooms and common areas clean;
* respect libraries, laboratories, playgrounds, and other shared spaces;
* use washroom facilities responsibly.

Maintaining a clean and respectful environment is a shared responsibility of all members of the school community.

---

## 20.4 Damage to School Property

Any student found responsible for damaging or misusing school property may be required to:

* compensate for repair or replacement costs where appropriate;
* participate in corrective measures;
* face disciplinary action according to the nature and seriousness of the incident.

The purpose of such action is to develop responsibility and respect for shared resources.

---

## 20.5 Classroom Furniture and Facilities

Students must use classroom furniture and facilities responsibly.

The following actions are prohibited:

* writing, scratching, or marking desks, chairs, walls, lockers, or other facilities;
* moving furniture or equipment without permission;
* misusing classroom resources.

Students are expected to leave classrooms and learning spaces in a clean and orderly condition.

---

## 20.6 Digital Devices and Technology Use

Springtide School provides and uses digital resources to support teaching and learning.

Students using school devices, including computers, tablets, Chromebooks, or other technology resources, must:

* use devices only for approved academic purposes;
* handle equipment carefully;
* follow teacher instructions;
* protect devices from damage;
* avoid changing settings or installing unauthorized software.

Any misuse, intentional damage, or careless handling of digital equipment may result in disciplinary action and recovery of repair or replacement costs where applicable.

---

## 20.7 Student Safety and Responsible Behaviour

Students must follow all safety instructions while on school premises.

Actions that may endanger themselves or others, including unsafe behaviour around windows, stairs, laboratories, playground equipment, or other areas of the school, are strictly prohibited.

Students are expected to act responsibly and follow the guidance of teachers and school staff at all times.

---

# 20.8 Disciplinary Measures for Violation of School Policies

Springtide School follows a fair and proportionate approach to discipline. The purpose of disciplinary action is correction, character development, and maintaining a safe and respectful learning environment.

Depending on the seriousness and frequency of the violation, the School Management may take one or more of the following actions:

* verbal or written warning;
* counselling and guidance;
* parent notification or meeting;
* student undertaking regarding future conduct;
* community responsibility tasks;
* recovery of costs for damaged property;
* restriction from certain activities or privileges;
* suspension in serious cases;
* withdrawal of admission/expulsion in cases involving serious misconduct or repeated violations.

The nature of disciplinary action will depend on factors including:

* seriousness of the offence;
* intention behind the action;
* previous conduct record;
* impact on others; and
* willingness of the student to improve.



• Library Rules:

# Springtide School

# Library Rules and Responsible Use Policy

## 21.1 Library Attendance and Supervision

The library is an important learning resource and a place for reading, research, and independent learning.

Students are expected to attend their scheduled library periods and remain in the library unless they have permission from the teacher, librarian, or authorized school staff member.

Students must follow the instructions of the library staff at all times to maintain a productive learning environment.

---

## 21.2 Personal Belongings in the Library

Students are encouraged to bring only necessary learning materials to the library.

Students should avoid bringing valuable personal items or unnecessary belongings to the library. The school/library staff will not be responsible for the loss or damage of personal belongings left unattended.

Students are responsible for taking care of their own items.

---

## 21.3 Library Conduct

To maintain a peaceful reading and learning environment, students must observe proper library etiquette.

The following are not permitted in the library:

* use of mobile phones or unauthorized electronic devices;
* photography or video recording without permission;
* eating and drinking;
* disruptive conversations or unnecessary noise;
* inappropriate movement or behaviour;
* misuse of furniture, books, or library equipment.

Students should respect the learning needs of others and maintain appropriate behaviour at all times.

---

## 21.4 Book Issue and Return Policy

Library books are issued to students for a specified period according to library procedures.

Students must:

* return books within the due date;
* keep issued books safe and in good condition;
* follow the instructions of library staff regarding borrowing limits and renewal procedures.

A new book may not be issued until previously borrowed books are returned.

---

## 21.5 Late Return of Library Books

Students are expected to return library materials on time so that resources remain available for all students.

Late returns may result in a fine or restriction on further borrowing according to the library policy approved by Springtide School.

---

## 21.6 Outstanding Library Materials

Students who have overdue books or outstanding library obligations may temporarily lose borrowing privileges until the matter is resolved.

---

## 21.7 Lost or Damaged Library Materials

Students are responsible for books and materials issued in their name.

In case of loss, serious damage, or misuse of library resources, the student may be required to:

* replace the item with the same or equivalent material; or
* pay the current replacement cost.

Writing on, tearing, or intentionally damaging library books and resources is strictly prohibited.

---

## 21.8 Care of Library Facilities

Students must respect library furniture, equipment, computers, and other resources.

Any damage caused due to negligence, misuse, or intentional action may require appropriate compensation and may lead to disciplinary action.

---

## 21.9 Maintaining a Positive Library Environment

Springtide School encourages students to develop a lifelong habit of reading, research, and independent learning.

Students are expected to:

* maintain discipline;
* respect library staff and other users;
* handle books and equipment carefully;
* contribute to keeping the library clean, organized, and welcoming for everyone.



• Food Policy

# Springtide School

# Healthy Eating and Nutrition Policy

## 22.1 Promotion of Healthy Eating Habits

Springtide School believes that healthy nutrition plays an important role in students’ physical growth, concentration, learning ability, and overall wellbeing.

Parents are encouraged to provide nutritious and balanced meals in their child’s lunch box. Students should be guided to develop healthy eating habits and avoid excessive consumption of unhealthy snacks, sugary drinks, and items with limited nutritional value.

The school may regulate the sale of food items on campus to ensure that available choices support student health and wellbeing.

---

## 22.2 Food Allergies and Dietary Requirements

Parents must inform the School Administration in writing about any food allergies, medical dietary requirements, or special nutritional needs of their child at the time of admission or whenever such information changes.

Providing accurate information enables the school to take reasonable precautions and provide appropriate support for the safety of students.

---

## 22.3 Healthy Meal Programme

Springtide School may offer a Healthy Meal Programme, particularly for Pre-Primary students, to encourage young children to develop positive eating habits from an early age.

Under this initiative, students may be provided with healthy snacks during designated school days. The programme aims to:

* introduce children to a variety of nutritious foods;
* encourage balanced eating habits;
* support physical development and classroom engagement; and
* reduce dependence on unhealthy snack choices.

Participation details and applicable charges, where required, will be communicated to parents through official school channels.

---

## 22.4 Snack Menu and Parental Communication

The school may share the planned snack menu with parents in advance.

Parents are encouraged to review the menu and inform the school of:

* food allergies;
* dietary restrictions;
* medical concerns; or
* any other relevant information affecting their child's nutrition.

Springtide School will make reasonable efforts to support students' health requirements while maintaining a practical and inclusive meal programme.


• Celebrating Birthday’s at School

# Springtide School

# Birthday Celebration Policy

## 23.1 Celebrating Student Birthdays at School

Springtide School recognizes that birthdays are special occasions for students and families. The school allows simple and meaningful birthday acknowledgements to help students feel valued while maintaining a focused learning environment.

Birthday celebrations, where permitted, will be conducted in a simple manner under the supervision of the class teacher during an appropriate time such as circle time, activity period, or break time.

Parents may send **one simple food item** (sweet or savoury) to share with classmates, subject to school guidelines.

---

## 23.2 Birthday Cake Guidelines

If parents choose to send a cake, it should be:

* simple and suitable for sharing;
* preferably home-baked or from a hygienic source;
* free from excessive decoration.

Parents should provide necessary serving items such as:

* paper plates;
* tissues/napkins; and
* disposable serving utensils where required.

---

## 23.3 Birthday Dress Code

Students from **Pre-Primary to Class II** may wear a suitable dress of their choice on their birthday with prior understanding of school expectations regarding modesty, comfort, and appropriateness.

Students from **Class III onwards** will attend school in the prescribed school uniform unless otherwise permitted by the School Management.

---

## 23.4 Arrangements for Birthday Treats

Parents may send birthday treats to the school through the designated reception/section office.

To maintain classroom routine and avoid disruption:

* parents should not visit classrooms during birthday celebrations;
* food items will be distributed by the class teacher or authorized staff member;
* celebrations will take place within the allocated school time.

---

## 23.5 Items Not Allowed During Birthday Celebrations

To maintain safety, cleanliness, equality, and a learning-focused environment, the following items are not permitted:

* candles;
* party poppers;
* confetti;
* balloons;
* decorative sprays;
* goodie bags;
* carbonated drinks;
* excessive sugary items; or
* any item that may create safety, allergy, or cleanliness concerns.

---

## 23.6 Photography and Digital Media

Any photography or video recording during birthday celebrations must follow the school's **Photography, Digital Media and Student Privacy Policy**.

Parents, students, and visitors must not photograph or share images/videos involving other students without appropriate permission and consideration for privacy.

---

## 23.7 Allergy Awareness and Alternative Birthday Celebrations

Springtide School promotes an inclusive and safe environment for all students. Parents must inform the school about any food allergies or dietary concerns.

To ensure the wellbeing of all children, parents are encouraged to consider meaningful alternatives to food-based celebrations, such as:

* donating a book to the school library in the child's name;
* planting a tree or plant for the school environment;
* contributing to a class learning resource;
* supporting a charitable or community initiative.

Such gestures help students understand kindness, sharing, and social responsibility.



• Transportation

# Springtide School

# Student Transportation and Attendance Responsibility Policy

## 24.1 Third-Party Transportation Services

Springtide School understands that many parents arrange private transportation services for their children. However, any transport service hired directly by parents/guardians is a private arrangement between the parents and the transport provider.

The School Management does not operate or directly supervise third-party transportation services and shall not be responsible for any incident, delay, breakdown, or matter arising from such arrangements.

Parents/guardians are responsible for ensuring that the transport service used for their child:

* complies with applicable government regulations;
* follows required safety standards;
* maintains proper vehicle condition;
* does not exceed approved seating capacity;
* has responsible and authorized drivers; and
* follows all relevant instructions issued by government authorities from time to time.

Parents are encouraged to select transportation providers who prioritize student safety and responsible conduct.

---

## 24.2 Responsibility for School Attendance and Punctuality

Parents/guardians are responsible for ensuring that their children:

* attend school regularly;
* arrive on time according to school timings; and
* are collected promptly after school hours.

Regular attendance and punctuality are essential for academic progress, participation in classroom activities, and overall student development.

---

## 24.3 Attendance in Additional Learning Activities

Springtide School may organize remedial classes, enrichment programmes, competitions, workshops, co-curricular activities, or special learning sessions beyond regular school timings whenever required.

Parents are encouraged to support their child's participation in such activities, as these opportunities contribute to:

* academic improvement;
* skill development;
* confidence building;
* teamwork; and
* personal growth.

The school will communicate details of such activities through official channels.

---

## 24.4 Transporter Authorization and Student Pick-Up Safety

For the safety and security of students, parents who use private transportation services may be required to provide details of the authorized transporter/driver.

The school may issue or require a **Transporter Access Card/Authorization Pass** or any other identification system for approved transport providers.

Only authorized persons will be permitted to collect students from the school premises according to school security procedures.

Parents must immediately inform the school of any changes in transport arrangements.